Manager, Administration - Transit Instruction
Company: Disability Solutions
Location: Chicago
Posted on: October 6, 2024
Job Description:
DescriptionSALARY$109,234.07POSITION SUMMARYPlans, develops,
coordinates, and supervises the activities of various
administrative staff within the Transit Instruction department.
Directs and monitors key administrative functions such as budget,
payroll, staffing, record keeping, inventory, and training programs
within the Transit Instruction Department.QualificationsPRIMARY
RESPONSIBILITIES
- Manages and supervises administrative processes within the
Transit Instruction department, including work scheduling and
payroll processes.
- Performs forecasting and planning for staffing needs within the
department.
- Oversees payroll functions by reviewing, monitoring, and
approving all payroll documents for department employees.
- Prepares and processes personnel documents, including
requisitions, change notices, certification, transfer cards,
grievance responses, complaints, etc.
- Coordinates and monitors department programs involving Family
Medical Leave Act and employee random drug testing.
- Monitors staffing levels and vacancy rates within
department.
- Supervises staff that creates and maintains reports and
analytical tools to monitor and improve performance.
- Plans, supervises and participates in development and
monitoring of the department budget.
- Assists in the preparation of the annual budget and determining
how it will be allotted for expenses.
- Tracks the annual budget, making recommendations throughout the
year if the budget deviates from the initial plan.
- Develops a Monthly Budget Summary Report so that any excessive
budget expenditures can be identified and remedied
efficiently.
- Assists in the development and administration of department
goals and objectives.
- Evaluates and monitors the performance of staff personnel for
compliance with Authority programs and policies, and attainment of
goals and objectives.
- Identifies performance deviations and determines appropriate
courses of action to correct problem areas, up to and including
recommendation for discharge.
- Supervises administration functions including clerks, analysts,
etc.
- Assigns work to employees and prioritizes projects.
- Monitors work for compliance with applicable laws, CTA policies
and procedures, and established timeframes.
- Assigns field personnel their assignments to specific
activities or locations and ensures completion of daily
duties.
- Performs oversight of various equipment, material, and supplies
needed within the transit instruction department. Oversees the
purchasing and inventory management of these products and resources
according to budget restrictions and ensures materials are
allocated in a timely and efficient manner.
- Liaises with various internal and external departments and acts
as department representative. Develops and fosters relationships
with other transit jurisdictions and various governmental agencies
which will be beneficial to the department.
- Participates in the interviewing and selection process.
Recommends new hires and changes in personnel status such as
promotions, transfers, discharges, salary adjustments of staff.
Monitors, and evaluates performance of staff. Reviews and
recommends personnel actions for approval.
- Performs related duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position are the following
jobs:Job Title
- Various administrative staffCHALLENGES
- Maintaining amicable working relations between all management
levels and various departments.
- Keeping abreast of various departments' policies and
procedures.
- Being thoroughly versed on the various contracts representing
the department's unionized employees.EDUCATION/EXPERIENCE
REQUIREMENTS
- Bachelor's degree in Business Administration, Management, or a
related field, plus four (4) years of experience managing
administrative processes, or an equivalent combination of education
and experience.PHYSICAL REQUIREMENTS
- Requires remaining in a stationary position for extended
periods of time and constantly operating a computer and other
office productivity machinery.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- Detailed knowledge of payroll processes and procedures.
- Detailed knowledge of grievance and discipline procedures.
- Detailed knowledge of budget management practices and
procedures.
- Working knowledge of Oracle Applications preferred.
- Working knowledge of the rules, regulations, policies, and
procedures governing Transit Instruction staff.
- Strong Microsoft Office (Access, Excel and Word) skills.
- Strong analytical skills.
- Strong verbal and written communication skills.
- Good computer skills.
- Good research skills.
- Ability to work with multiple departments in resolving various
issues.WORKING CONDITIONS
- General office environment.EQUIPMENT, TOOLS, AND MATERIALS
UTILIZED
- Standard office equipment.
- Personal computer and related software (Microsoft Word, Power
Point, Excel, etc.).Additional DetailsEmployees and/or union
members will be given priority consideration in the hiring process,
per the applicable labor contracts.Final salary will be determined
in part by the qualifications of the selected candidate and may be
higher or lower than target.Applicants, if hired,must comply with
CTA's residency ordinance.CTA IS AN EQUAL OPPORTUNITY EMPLOYER No
employee or applicant for employment will be discriminated against
because of race, color, creed, religion, sex, marital status,
national origin, sexual orientation, ancestry, age, unfavorable
military discharge, disability or any other status protected by
federal, state, or local laws; except where a bona fide
occupational qualification exists We are committed to providing an
inclusive environment for our workforce and supporting the
communities we serve. CTA will make reasonable accommodations for
the known disabilities of otherwise qualified applicants for
employment as well as its employees, unless undue hardship would
result. If you require an accommodation in the application or
hiring process, please contact arc@transitchicago.com prior to the
submission of your application or upon notification of your actual
test date. CTA will work with you to determine if an accommodation
can be provided.During the hiring process, CTA's Human Resources
department will contact candidates with next steps . Failure to
respond to these correspondences in a timely fashion may result in
your application being closed out for non-responsiveness.Please
click link below to review the benefits offered at the
CTA.https://www.transitchicago.com/hrbenefits/
Keywords: Disability Solutions, Des Plaines , Manager, Administration - Transit Instruction, Executive , Chicago, Illinois
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