Contracts Manager

Company: Gilbane Building Company
Location: Chicago
Posted on: October 15, 2024

Job Description:

Overview
Do you consider yourself to be a highly technical, strong communicator with the desire to work in a team environment on complex projects? Gilbane is seeking a Contracts Manager to support business development and proposal activities and is responsible for contracts administration, management and close-out of client contracts. This role will sit primarily in the office.
Who are we?
As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!
Who are you?
You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.
Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.
Responsibilities
The Contract Manager will serve an integral role within the Legal Department that supports Gilbane Building Company and its subsidiaries. Among other things, the Contract Manager will provide day-to-day contract administration and support to one or more Divisions. This position will report to the Deputy General Counsel, who is located in the Company's headquarters in Providence, Rhode Island.

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• Oversees contract administration including the review, negotiation and approval of contracts for review by other members of the Legal Department, including prime contracts, nondisclosure agreements, subcontract agreements, consulting agreements, and similar documents.
  
• Ensures that terms of contracts are in accordance with Company policies, applicable federal and state regulations and laws, business needs, and work to minimize the Company's risks and exposure.
  
• Coordinate with project teams to address risk and legal issues during the contract negotiation process.
  
• Review pertinent contractual documents for notice requirements and deadlines; draft required correspondence and legal documents for review and approval by attorneys.
  
• Prepare template notices and participate in project kick-off meetings to highlight compliance with contractual obligations. Monitor and advise on contractual deadlines timely.
  
• Assist in all aspects of claim preparation.
  
• Collect documents, data and the like responsive to subpoenas and other discovery requests.
  
• Investigate, review and respond to requests by third parties (e.g., government agencies, insurance carriers, etc.).
  
• Manage and utilize contract management systems and assist business units with proper document controls.
  
• Assist in contract training and claims management for business units.
  
• Assist Project team in preparing and reviewing contract abstracts.
  
• Perform other duties as assigned.
  
  Qualifications
  EXPERIENCE/EDUCATION
  A legal degree is not required for this position. The ideal Contract Manager will possess solid academic credentials including a bachelor's degree and minimum of 5 years of paralegal experience or 7 years of Contract Manager experience. The ideal candidate will have relevant prior experience in the construction and/or related industries. Experience reviewing, negotiating and drafting contracts and related instruments is essential. Excellent organizational skills, attention to detail, strong proofing skills and able to work in a fast-paced environment are a must. Proficient with Microsoft Office Suite.
  KNOWLEDGE, SKILLS & ABILITIES
  
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  • Strong verbal communications, presentation and writing skills
    
  • Strong attention to detail
    
  • Adaptability and ability to meet deadlines
    
  • Communicates effectively with clients, project teams, and support organizations
    
  • Understands organizational and managerial structure related to operations management and projects.
    
  • Manages, motivates, mentors and trains assigned staff to achieve desired results
    
  • Proficient user of Microsoft Office software
    
  • Familiarity with AIA, ConsensusDocs, and other industry standard document families preferred.
    
  • Proficient in applicable systems and tools (i.e. CMiC)
    
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Keywords: Gilbane Building Company, Des Plaines , Contracts Manager, Executive , Chicago, Illinois