Project Specialist II - Vehicle Maintenance
Company: Disability Solutions
Location: Chicago
Posted on: October 13, 2024
Job Description:
DescriptionSALARY$74,286.09POSITION SUMMARYUnder general
supervision, performs various activities in support of the Vehicle
Maintenance department including performing organization-wide data
analytics, strategic project support, departmental administrative
support, and special projects.QualificationsPRIMARY
RESPONSIBILITIES
- Collects, analyzes, and evaluates data gathered from various
projects and synthesizes the data into meaningful reports and
presentations.
- Performs research and gathers information and/or data related
to assigned projects.
- Updates logs, records, and databases with data gathered for
analysis according to record-keeping practices.
- Creates detailed and concise presentations and reports based on
analysis performed and provides reports to management.
- Provides project management functions for Vehicle
Maintenance.
- Initiates, organizes, and coordinates various projects, special
assignments, and support activities as assigned.
- Produces complex correspondence, reports, and presentations
using software for work processing, spreadsheets, and
graphics.
- Executes project management strategies and functions, and works
closely with other departments, as directed, related to special
projects and initiatives.
- Manages and administers special functions exclusive to the
department.
- Assists in developing and administering programs, procedures,
goals and objectives.
- Develops methods to improve workflow and processes.
- Assists in coordinating department budgetary planning and
provides financial and budget administration functions for
department.
- Participates in the preparation of budgets and financial
plans.
- Monitors budget and maintains various reports to ensure
accuracy.
- Collects and analyzes budget and personnel data and makes
recommendations to management based on findings.
- Assists in development and implementation of tools, programs,
and procedures with the goal of improving communication and
workflow within the department. Analyzes and evaluates department
work flows and devises and evaluates new methods, tools, and/or
processes.
- Acts as a liaison with various departments to aide in project
management and completion. Collaborates with internal departments
and identifies performance deviations and ongoing areas for further
improvement.
- Maintains department documents, reports, and systems as
assigned.
- Updates department records to ensure accurate information is
maintained.
- Assists in maintaining various computer systems as utilized by
department.
- Prepares and processes documents and reports relating to
department personnel and distributes copies as needed.
- Performs related duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position are the following
jobs:Job TitleNoneCHALLENGES
- Organizing and analyzing data from numerous and diverse
sources.
- Monitoring budgets against actual financial
activities.EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's degree in Business Administration or a related
field, plus three (3) years of experience in an administrative
position that includes project management, budget management,
report preparation, and/or data analysis functions, or an
equivalent combination of education and experience relating to this
position.PHYSICAL REQUIREMENTS
- Requires sitting for extended periods of time, standing, visual
acumen, manual dexterity, and fingering for working with computer
keyboards.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of business analysis standards and
processes.
- Working knowledge of project management methodologies.
- Working knowledge of administrative management policies and
procedures.
- General knowledge of transit operations.
- General knowledge of the principles and practices in budget
management.
- General knowledge of pertinent laws and regulations.
- Advanced computer and analytical skills.
- Advanced MS Office Suite (Word, Excel, Access) skills.
- Good oral and written communication skills.
- Good project management and analytical and decision making
abilities.
- Ability to work with sensitive information while maintaining
strict confidentiality.
- Ability to report findings in a clear and concise manner.
- Ability to prepare detailed analytical reports.
- Ability to verify accuracy and completeness of forms and
databases.
- Ability to present information and report updates
effectively.
- Ability to gather and analyze information.
- Ability to work independently without supervision.
- Ability to work to collaborate and work in a team
environment.WORKING CONDITIONS
- General office environment.EQUIPMENT, TOOLS, AND MATERIALS
UTILIZED
- Standard office equipment.
- Personal computer and related software.Additional
DetailsEmployees and/or union members will be given priority
consideration in the hiring process, per the applicable labor
contracts.Final salary will be determined in part by the
qualifications of the selected candidate and may be higher or lower
than target.Applicants, if hired,must comply with CTA's residency
ordinance.CTA IS AN EQUAL OPPORTUNITY EMPLOYERNo employee or
applicant for employment will be discriminated against because of
race, color, creed, religion, sex, marital status, national origin,
sexual orientation, ancestry, age, unfavorable military discharge,
disability or any other status protected by federal, state, or
local laws; except where a bona fide occupational qualification
exists We are committed to providing an inclusive environment for
our workforce and supporting the communities we serve. CTA will
make reasonable accommodations for the known disabilities of
otherwise qualified applicants for employment as well as its
employees, unless undue hardship would result. If you require an
accommodation in the application or hiring process, please contact
arc@transitchicago.com prior to the submission of your application
or upon notification of your actual test date. CTA will work with
you to determine if an accommodation can be provided.During the
hiring process, CTA's Human Resources department will contact
candidates with next steps . Failure to respond to these
correspondences in a timely fashion may result in your application
being closed out for non-responsiveness.Please click link below to
review the benefits offered at the
CTA.https://www.transitchicago.com/hrbenefits/
Keywords: Disability Solutions, Des Plaines , Project Specialist II - Vehicle Maintenance, Professions , Chicago, Illinois
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